The Best Video Conferencing Software Options for Your Team

Posted: Thursday, Sep 23 2021

2020 had an incredible impact on workplace team interactions. The pandemic halted in-person relationships and instead remote work has become a regular part of life.

As time progresses and companies adapt, the preference for remote work has actually gained support. In fact, an estimated 65% of employees would prefer a full-time remote position post-pandemic. This could be partially due to the mental health and productivity increases associated with remote work.

Still, despite the benefits, isolated working conditions do have a downside — a lack of clear communication between coworkers. In this article, we’ll show you how video conferencing can tackle this challenge. We’ve also included a list of the top video conferencing software options to keep your remote team connected, engaged, and even having fun at work!


Video Conferencing Solutions For a Connected Team

While you’ve likely had your fair share of video chats at work, you may not be fully familiar with video conferencing software. This kind of software allows for audio or video communication, almost as if you were in the same room. There are web browser and downloadable versions, but either format makes it possible to connect remote work teams in an online space.

Video conferencing software (also called teleconferencing) offers much more than basic video calling software with additional advanced features. You can screen and file share, share presentations, engage in team building activities, and much more.

Not only does video conferencing make virtual communication simple, easy, and accessible to all, it also addresses your team members’ health and safety concerns. This amazing technology is one of the very best ways to keep workplace teams all around the world connected.


5 Video Conferencing Software Options For Your Team

Though its popularity skyrocketed in 2020, video conferencing software has been around for quite some time! The best platforms and apps keep connection easy, intuitive, and affordable. Here are our top five video conferencing software options to consider for your team!

1. Zoom

One of the more well-known video conferencing platforms, Zoom provides several different online capabilities. Best known for its Zoom Meetings feature, Zoom is extremely effective at helping two or more people to communicate online using audio and/or video.

With the app, Zoom is also easily accessible from a mobile device. This cloud-based communications app also does not require an account. Learn more about the logistics from our Zoom Step-By-Step Guide.

Cost:
Zoom has several different pricing tiers, depending on your needs. The Basic plan is completely free. This plan is ideal for smaller teams and allows users to host meetings for up to 40 minutes. Its Large-Enterprise plan costs $240 per year and hosts up to 500 participants. It also offers unlimited cloud storage.

Things to consider:
Zoom’s free plan has limitations, such as capping video meeting length at 40 minutes. You’ll have to be mindful of the time limit or re-launch a new meeting. This can interrupt the flow in your meeting room. For this reason alone, you may want to consider the Large Enterprise option. Though costly, the paid version may be best for your company’s needs.

2. Google Meet

Google Meet was once only available to enterprise customers, but it’s since been released to anyone with a Google account. The platform does include advanced features for businesses, schools, and other organizations.

Cost:
The basic version of Google Meet is totally free, but the capabilities are limited. If you need features like breakout rooms, polls, and intelligent noise cancellation, both the Individual and Enterprise versions are available for $8 per user each month. 

Things to consider:
For group conferences, the basic version of Google Meet only supports meeting times up to 1 hour. This limit could interfere with more complex meetings, team building activities, or other in-depth discussions.

3. Microsoft Teams

Microsoft Teams is a cloud-based collaboration tool, hosted by Microsoft, which includes a video conferencing component. Through the software, Microsoft Teams users can host virtual events, customize their backgrounds, and record their meetings to the cloud.

Cost:
Microsoft Teams and all its features are completely free to use! For larger businesses, the software can be bundled into other Microsoft 365 packages.

Things to consider:
Many users complain about Microsoft Teams’ file structure. The main issue is that all uploads are sent directly into the root channel so organizing them elsewhere can be a challenge. This structure might be difficult to navigate for larger teams.

4. Skype

Skype is an intuitive communication software that helps teams connect through video, voice, text, and sharing files. This video conferencing software is even capable of calling both landline and cell phones.

Cost:
Most of Skype’s video conferencing features are free and don’t require registration with the software. The Skype To Phone option can be utilized for as little as $3 per month. 

Things to consider:
In 2021, Skype for Business, a unique account option for business owners using the platform, has been merged into Microsoft Teams. Though managers and professionals can still host a meeting of up to 100 people on Skype, those interested in screen sharing or additional capabilities will have to sign up for Microsoft Teams.

5. RingCentral

RingCentral is probably the most comprehensive communications solution on this list. Not only is the software helpful for hosting video conferences, but RingCentral can also be used for communicating via voice, fax, and text.

Cost:
RingCentral offers two packages:

  • RingCentral Video Pro is free and includes unlimited meetings of up to 100 participants. This package requires no app, and recordings are stored instantly for 7 days.
  • RingCentral Video Pro+ is $10.99/user per month and includes meetings of up to 200 participants. This package provides increased cloud storage and also stores recordings for up to 1 year.

Things to consider:
The 100-participant cap could be limiting for some companies, especially since other software options can host more people.


Bonus Option!

The Escape Game

A fantastic way to utilize video conferencing software is to engage in a virtual team building activity like those offered from The Escape Game!

A new approach to virtual team building, The Escape Game offers 100% online hosted games for teams looking to grow together and have fun!

Cost:

Price varies, depending on the event chosen by your team. There are several different available events, with each one is unique in length, planning, and storyline. Events typically cost between $28-40 per person. Virtual Team Building activities offered are:


Final Thoughts

With video conferencing capabilities, teams can connect and collaborate in a new, previously impossible capacity. Whether your team needs secure file sharing, screen viewing, or to simply have fun together, video conferencing software has you covered!

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